Sumitomo Mitsui Financial Group
SMBC Finance Service Co., Ltd.

Promoted Paperless for Outsourcing Operations and Grasping Progress in Real-time

Implementation of Progress Monitoring on Outsourced Operations


Outsourcing of Exceptional Handling Operations of Clearing Procedures

Q. What kind of operations do you use Questetra for?

In SMBC Finance Service Co., Ltd. of the Sumitomo Mitsui Financial Group, we provide a variety of services for different payment methods. These include account transfer, payment through convenience stores, credit card and electronic cash.

For example, the “CATS payment collection service” realizes efficient account transfer payment from customers. This service is recognized as the No. 1 in the industry.

We have introduced “Questetra” (On-Premises Edition), the Business Process Management system to promote paperless processing and provide real-time progress updated for the outsourcing operations of Sakura Information Systems Co., Ltd.

In order to improve services for the customers, various operations are processed on a daily basis. This may include payment collections through money transfers or through convenience stores.

These processes were usually carried out by issuing request forms required to be signed. We have implemented a paperless processing in order to prevent misses and delays in the entire procedure.

We have currently about 60 types of request forms for the processes. We have converted 80% of them into electronic format in just 3 months since the system was introduced.

Q. What is the major advantage in implementing Questetra?

When we make a process request, the operation requires us to provide a number of personal/corporate information or other payment details.

The total amount of transactions can reach several trillions of yen. Thus, the system should not allow delays and leakages. With Questetra, the paperless process eliminates the need to manage and maintain a general ledger. This, in effect, greatly improves efficiency in the entire operation process.

 

Moreover, with the large amount of daily transactions, an easy access to the progress updated is greatly beneficial.

Any authorized personnel can easily confirm the progress of operations through the indicated “pole” in the business flow diagram. With this advancement, the communication cost is greatly reduced as compared to the old ways of checking through the telephone or e-mail.

 

High-Security Environment

Q. Please provide information about your security measures.

In the implementation of Questetra in both SMBC Finance Service Co., Ltd. and in Sakura Information Systems Co., Ltd, security is of utmost importance.

In order to have access to the group-wide network (extranet) of SMFG (Sumitomo Mitsui Financial Group) and the virtual hosting service (cloud service) of Sakura Information Systems Co., Ltd., a number of requirements must be fulfilled. This includes authentication (single sign-on), clearing the route’s branch or utilization of indicated remarks. Questetra On-Premises is the total solution to this challenge. It is a powerful tool that can be used to fulfill all the said requirements.

 

Moreover, the “capability of easily modifying complex business flows through changes in settings” proved to be an important requirement.

  1. Provide settings by just drawing into flow diagrams
  2. Pass data to other flows
  3. Implement concurrent processing

These processes can be accomplished with simple setting changes and without the need for any development work.

Q. Please tell us about your future initiatives.

The immediate goal is to establish a system that can track the entire outsourcing business.

For the real-time feature, we would like to provide authorized personnel not only progress updated, but also additional mechanisms that automatically detect errors. We also plan to provide electronic traces of all request contents.

Moreover, we are inclined to continuously improve the current business flow in a span of 6 months to one year. As we commit to bring our service quality to a higher level, we continue to search for solutions to provide the ideal business flow.

SMBC Finance Service and Sakura Information Systems

SMBC Finance Service and Sakura Information Systems

SMBC Finance Service Co., Ltd.


Capital
71,705,000,000 JPY
Head Office
Minato-Ku, Tokyo
Establishment
1972
Business Description
Clearing agency service, Factoring

Web site

Sakura Information Systems Co., Ltd.


Capital
600,000,000 JPY
Head Office
Minato-Ku, Tokyo
Establishment
1972
Business Description
Development, maintenance and operations support of information systems for financial and accounting, Outsourcing

Web site