Business Templates collection

Daily flow, Approval flow, Estimated approval process, Invoicing process !! - You will be able to download a variety of "Business Process". Please utilize them with arrangements as necessary, after Importing it into your company's Workflow platform. (Free)
for Small Business
for Medium Business (10+ Areas or 100+ E’ees)
for Large Business (20+ Areas or 500+ E’ees)
Beginners
Intermediate (System Coop. Skills Necessary)
Advanced (Script Coding Skills Necessary)
Usage Tutorial suitable for Beginners! First Time Business Template

S0. Basic business pack

2016-02-22
Extension of Approval Request flow (Starter Template)
Employees submit a plan, their superiors approve it

2016-01-04
Out-of-pocket Expenses Claim flow (Basic business pack)
Apply by email, superiors approve it

2015-12-28
Procurement Request flow (Basic business pack)
Employees request, General affairs order

2015-12-21
Planning-Approval flow (Basic business pack)
Employees submit a plan, their superior approves it

Start out with "Starter Templates"

S1. Current events

2015-08-31
Verification Number Check (Script sample)
Detection of erroneous input in Individual and Corporation Number

2015-06-15
Individual Number Collection
Applied by Employees, confirmed by the Administration Dept.

2015-06-22
Individual Number Collection
Applied by Employees, confirmed by the Administration Dept. (w/CD verification)

2015-06-29
Individual Number Collection
Applied by Employees, confirmed by Branch Manager

2015-07-06
Individual Number Collection
Applied by Employees, confirmed by the Head office (ID attachment)

2015-07-13
Individual Number Collection
Separate applications by employees and superiors, confirmed by the Administration Dept.

2017-01-10
Telephone survey Process
Bulk start processes with the customer list, deal with them by human wave attack

2017-01-10
Telephone survey Process
Bulk start processes with the customer list, deal with them by human wave attack

2015-09-07
Customer Master Maintenance
Addition to Corporate list

2015-09-14
Customer Master Maintenance
Successive updating of Corporate List

2015-09-21
Customer Master Maintenance
Collective update of Corporate list

2015-09-28
Quote Creation & Approval
Accurate Company name check referencing to the Customer Master

2015-10-05
Daily Sales Report
Auto-input of 4 attributes from Customer Master

2015-10-13
Inquiry Correspondence
Auto-input of 10 attributes from Customer Master

2015-10-26
Call Corporation Number System (Web-API)
Utilize the Information Reference Service of National Tax Agency

2015-12-07
Call Corporation Number System (Web-API)
Auto-maintenance of Customer Master by Information Reference Service of National Tax Agency

2015-12-14
Call Corporation Number System (Web-API)
Auto-maintenance of Customer Master by Information Reference Service of National Tax Agency

2016-01-04
Expense Claim
Send receipt images to the address for starting (Successive)

2015-01-19
Expense Claim
Scanned by clerk, confirmed by the Applicant (monthly)

2015-01-26
Expense Claim
Scanned by the Applicant (monthly)

2015-02-02
Expense Claim
Scanned by the Applicant or by clerk, (Successive)

2016-11-14
Year End Adjustment Process (Dependent Exemption)
Inputting application form for year end adjustment (dependent exemption), PDF generation and print out

2016-11-14
Year End Adjustment Process (Insurance Premium Deduction)
Inputting application form for year end adjustment (insurance premium deduction), PDF generation and print out

S2. For learning

2017-01-23
Simple Order Reporting process
Automatic emailing to internal when receiving orders of over 1 million yen

2017-01-16
Simple Order Reporting process
Automatic emailing to internal when receiving orders of over 1 million yen

2017-01-02
Email Starting
Determine the person in charge of handling by referring to From address of the incoming email

2016-12-05
Auto Post to Chat
Start Process by email, auto post an attached picture

2016-04-18
Automation of Prorating Calculation
Enter the month and the number of days used, calculate the month's payment

2016-04-11
PDF Auto-generation test
Output testing of Kanjis included in 'Level 3' or 'Level 4' etc.

2015-08-03
Bill Deliberation flow
Flow of committee deliberation in both houses of the parliament (detailed)

2015-08-10
Bill Deliberation
Flow of committee deliberation in both houses of the parliament (simplified)

2015-08-17
Civil Suits
From Filing to District court to Supreme Court

2015-08-24
Criminal Procedure
From accusation of Prosecutor to Supreme Court

2016-07-19
Client Master Batch Synchronization
Auto-obtain master data on the Spreadsheet

2015-01-05
General Work Request
Designation of Work Request

2013-12-24
Suggestion Box
Business Improvement Proposal registration, confirmed by Boss

2015-01-13
Proposal Creation & Approval
Registered by Sales, reviewed by colleague

2014-11-04
Daily Report & Supervisor's Check
Junior employees submit a Daily report, Boss makes comments

2017-05-08
Date Input Form Test
Devising to Prevent Input Errors

2017-05-01
Numeric Input Form Test
Devising to Prevent Input Errors

2016-07-04
Input Support Button (JavaScript)
Place easy inputting button on 'Input Hint'

Business Flow Chart on World Standard!
“BPMN” is a drawing notation of Business Processes born in 2000 and managed by the OMG, an international standardization organization.
Its greatest feature is that “Anyone can understand it intuitively at a glance”. *Business Process Model and Notation (Reference: “BPMN Introduction”, “Other Notations except BPMN”)

simple-my-number-flow

P0. General purpose

(General-purpose request, Meeting, Translation, Daily reports, Weekly reports, Monthly reports, Planning)

2015-11-16
General Work Request
Report actual cost compared with expected work time

2015-11-09
General Work Request
Foster awareness of cost using expected work time

2015-01-05
General Work Request
Designation of Work Request

2014-12-15
Shipment Sending Request
Registering a shipment, shipped by General affairs

2014-12-15
Postal Matter Sending Request
Registering a shipment, shipped by General affairs (Process connection)

2014-12-15
Postal Matter Sending Request
Registering a shipment, shipped by General affairs (Email connection)

2017-09-04
Weekly Sales Report
Google Sheets Auto-generation and notification

2017-08-28
Weekly Sales Report
Google Sheets Auto-generation and notification

2016-02-29
Daily Attendance Report
Enter attending/leaving time (including questionnaire on health condition)

2016-01-12
Daily Attendance Report
Enter attending time and leaving time

2015-10-19
Daily Report & Supervisor's Check
Junior employees submit a Daily report, Boss makes comments (with GPS)

2014-11-04
Daily Report & Supervisor's Check
Junior employees submit a Daily report, Boss makes comments

2015-10-05
Daily Report & Supervisor's Check
Auto-input of 4 attributes from Customer Master

2014-09-22
Daily Report & Supervisor's Check
Reporting work contents and working hours

2017-04-17
Keyword Search on TV Listing
Retrieving broadcast schedule via NHK's Program List API

2017-06-05
Translation Work Request (Automatic time measurement)
Request by Employee, undertaken by translation team

2016-06-27
Translation Request (Work Time Measurement)
Requested by employees , underwritten by Translation team

2015-04-13
Translation Request
Requested by employees , underwritten by Translation team

P1. Marketing

(Press Release, Email news)

2016-08-29
Auto-recording of Message Digest
Auto-posting on in-house SNS (Slack) in addition

2016-08-29
Auto-recording of Message Digest
Auto-posting on in-house SNS (OpenChat) in addition

2016-08-22
Auto-recording of Message Digest
Auto-recording a hash value of a draft text

2016-03-22
Cartoon Creation flow
Check a manuscript at each of rough/draft/finishing steps

2015-04-06
Draft Review
Registering draft, modified and commented by a proofreader

2014-12-29
Draft Review
Register the draft, proofreading and creating illustration by editorial personnel

2015-03-30
Parts Document Management
Internal template of Product presentation document

2014-02-10
Data Input
Input by clerk, approached by Salesperson

2014-08-11
Data Input
Scanner cooperation, double team input

2015-11-02
Data Input
Input autocomplete utilizing zip code data

2017-08-14
Weekly report on Operational Situation
Analytics API with Calendar API

2017-08-07
Weekly report on Operational Situation
Starts with automatic query to Analytics API

2017-07-31
Weekly report on Operational Situation
Starts with automatic query to Analytics API

P2. Sales

(Lead, Negotiation, Estimates, Contract conclusion, Contract renewal)

2017-01-30
Quote Submission flow
Approval by superiors, PDF auto-generation, Auto-posting on SNS

2016-11-07
Customer Master Appending
Refer to official trade name by using Web-API of corporate number

2016-10-31
Inquiry Response
Synchronize the scheduled date for Product Demo with Google Calendar

2016-10-11
Quotation Submission flow
Approval by superiors, PDF auto-generation, upload to Dropbox

2016-10-03
Client Master Auto-update
Synchronize with the Master in the kintone

2016-09-26
Client Master Auto-update
Synchronize with the Choices Master in the spreadsheet

2016-09-05
Quotation Submission flow
Approval by superiors, PDF auto-generation, auto-posting on SNS

2015-01-13
Proposal Submission
Pre-proposal, official proposal, submission of project details

2015-04-20
Quotation Approval
Registering Quote data, approval by supervisor (PDF auto-generation)

2015-09-28
Quotation Approval
Registering Quote data, approval by supervisor (PDF auto-generation)

2016-12-26
Contract Approval Process
Register a draft contract, Legal dept. approves it

2012-10-22
Contract Termination
Registering contract data, approval by supervisor

2013-08-05
Contract Termination
Registering contract data, administrative processing by Administrative Dept.

2014-11-17
Contract Renewal
Sales activities before and after the day of contract renewal

2017-02-06
Estimation Process Connecting to Order Reporting Process
Automatically post to internal social network, launches Order reporting Process

2017-02-06
Order Report Process Taking Connection to Quote Process into account
Auto-emailing for orders over 1 million yen internally

2017-01-23
Simple Order Reporting Process
Automatic emailing to internal when receiving orders of over 1 million yen

2017-01-16
Simple Order Reporting Process
Automatic emailing to internal when receiving orders of over 1 million yen

2016-05-30
Customer Master Data Automatic Addition
Edit catalogue request form and add to master on kintone

2016-05-23
Customer Master Data Automatic Addition
Add API to master data on kintone

2016-05-16
Customer Master Data Batch Synchronization
Auto-obtain master data on kintone

2015-09-21
Customer Master Data Maintenance
Collective update of corporation list

2015-12-07
Customer Master Data Auto-maintenance
Periodic reference to Corporate Identification Number System Web-API

2015-12-14
Customer Master Data Auto-maintenance
Periodic reference to Corporate Identification Number System Web-API

P3. Production services

(Manufacture, Purchase, Assembling, Quality management)

2017-06-12
Delivery-Acceptance Inspection
Receiving of acceptance report

2014-06-30
Order-Delivery-Billing
Registration of Order, provision of service

2014-11-04
Cost of Hours-worked Reporting
Inputting start and end time, auto-aggregation

2014-03-10
Invoice and Bill Issuance
Inputting delivery information, PDF auto-generation

2015-02-23
Outsourced Picking
Inputting shipment instruction, shipping by logistics company

2015-03-02
Outsourced Picking
Inputting shipment instruction, shipping by logistics company

2016-12-12
Article Creation process
Theme setting, article writing, Posting judgment

2015-03-23
Competitive Quotes Evaluation
Approval of the RFQ, vendor selection, result notification

2014-07-28
External Payment
Request for card / bank settlement, remittance by Accounting

P4. Service

(Progress, After-the-sale service)

2016-04-04
Event Participation Acceptance
Web form acceptance, automatic PDF reply

2014-06-30
Order-Delivery-Billing
Registration of Order, provision of service

2014-03-17
Reservation Acceptance
Web form acceptance, automatic PDF reply

2014-08-18
Failure Correspondence
Registering failure ticket, correspondence and information disclosure

2015-03-30
Improvement of Template Sentence
Registering template, comments by colleague

P5. Invoice and billing

(Invoice and billing, Payment Confirmation, PDF Auto-generation)

2017-04-24
Invoicing and Registry
Generate transfer record CSV from Billing info (Halfway Retention )

2016-11-28
Invoice Issuance and Bookkeeping Process
Auto-generate a transfer record CSV from billing information

2016-10-03
Client Master Auto-update
Synchronize with the Master in the kintone

2016-09-26
Client Master Auto-update
Synchronize with the Choices Master in the spreadsheet

2016-05-09
Notification of Contract Renewal
Send reminder notification at the time of termination of contract

2016-04-25
Automatic Billing flow including 10-minutes Pause for Checking
Enter the month and the number of days used, calculate the month's payment

2016-04-18
Prorate Calculation for Monthly Billing
Enter the month and the number of days used, calculate the month's payment

2016-04-04
Payment clearing from Event Participants
Sending PDF receipt automatically when payment is confirmed

2013-04-08
Orders-delivery-billing
Order registration, delivery, billing, payment confirmation

2014-11-10
Invoice Issuance
Inputting billing information, PDF auto-generation

2013-06-17
Invoice Issuance
Inputting billing information, auto-save to storage

2015-04-27
Accounting Data Input
Auto-split into monthly closing data

2014-11-10
Response to Non-payment
Date-unconfirmed, auto-escalation

2017-10-16
Fully-automated Charging to Stripe Registered Card
Repetitive charge to Stripe CustomerID

2017-10-10
Charging to Stripe Registered Card
Repetitive charge to Stripe CustomerID

2017-10-02
Charging to Stripe Registered Card
Automatic Charging to Stripe CustomerID

2017-09-25
Card Info Acceptance for Stripe Billing
Tokenizing card information at Start form

2017-07-03
PayPal Invoice Generation, Transmission and Payment Confirmation
Programming-free version

2017-06-26
PayPal Invoice Generation, Transmission and Payment Confirmation
Programming-free version

2017-06-19
PayPal Invoice Generation and Transmission
Programming-free version

2017-04-03
PayPal Operation into Subroutine
Automatic communication with PayPal Invoicing API

2017-03-27
PayPal Invoice Payment Status Check
Auto-communication with PayPal Invoicing API

2017-03-21
PayPal invoice generation and transmission
Auto-communication with PayPal Invoicing API

2017-03-06
PayPal Invoice Auto-generation
Auto-communication with PayPal Invoicing API

2016-10-17
Charge based on the Number of Service
Card information needs to be inputted on Web form, administrative office inputs charge amount

P6. Inquiry management

(Web-form inquiry, Email inquiry)

2017-10-23
Information Request Correspondence
Form Start, Acceptance number with pass code

2017-07-10
Information Material Request Correspondence
Form start, Automatic subscriber registration

2016-12-19
Create Responses to Parliamentarians
Cabinet director-general, allocation of answers writing

2016-02-01
Service Credit Issuance process
Acceptance by Web form, sending answer email

2014-02-17
Web-form/Email Inquiry Response
Auto-set on receiving, response by support

2015-10-13
Web-form/Email Inquiry Response
Auto-set on receiving, response (referring to master)

2013-04-22
Email Inquiry Response
Auto-set on receiving, response by Support

2014-03-31
Response to Brochure Request
Triggered by Form completion, cover sheet PDF auto-generation

2015-9-14
Customer Master Data Maintenance
Addition to XML master

2015-09-21
Customer Master Data Maintenance
Bulk update of XML master

P7. Human resources

(Acceptance letter, Attendance management, Whistle-blowing, Telecommuting)

2017-03-13
Issuance of Incumbency Certificate
Entry of certification information, auto-generation of certificate PDF

2016-01-25
Employment Certification Issuance
Entering the certificate matters, certificate PDF auto-generation

2013-07-08
New Graduate Recruitment
Email reception, sending information interview email

2014-04-28
Part-time Recruitment
Web-form reception, setting up interview schedule by phone

2016-02-08
New Application or Notification of Changes in Address etc.
Apply for date of birth etc., update employee master data if needed

2015-07-06
Individual Number Application
Web-form application, auto-disposal of certificates

2011-03-30
First-day Task Guidance
Selecting necessary procedures, response report by newcomer

2016-11-14
Year End Adjustment Process (Dependent Exemption)
Inputting application form for year end adjustment (dependent exemption), PDF generation and print out

2016-11-14
Year End Adjustment Process (Insurance Premium Deduction)
Inputting application form for year end adjustment (insurance premium deduction), PDF generation and print out

2015-11-24
Year End Adjustment
Inputting application form (Dependents deduction), PDF auto-generation
2015-11-30
Year End Adjustment
Inputting application form (Insurance premium deduction), PDF auto-generation

2017-05-15
Hours Worked Report
With decorations of Input support and Check

2017-02-27
Hours-worked report 2
With time input support decoration

2017-02-20
Hours-worked report
With time input support decoration

2016-02-29
Attendance Time Report Process
Enter attending/leaving time (including questionnaire on health condition)

2016-01-12
Attendance Time Report Process
Enter attending time and leaving time

2017-08-21
In-house Announcement of Personnel Information
Automatic extraction calendar information and weekly email

2016-03-07
Personnel Evaluation on the Last Day of Every Month
Reporting achievement, superiors enter relative evaluation scores

2016-02-15
Anonymous Questionnaire
Team members enter the evaluation of the team leader

P8. Information management

(Account issuance, Legal check, FAX)

2016-12-26
Contract Approval Process
Register a draft contract, Legal dept. approves it

2012-10-22
Legal Check
Register contract draft, approval by the legal Department

2014-06-23
Contract Report
Register new contract, alert update notification

2013-08-05
Contract Document Mailing
Request for mailing, mailing with cover sheet printed out by the Administration Dept.

2014-01-14
Template Revising
Register revision, request review to other departments

2017-07-24
Google Group Subscriber Check
Automatic acquisition of members, sharing by email

2017-07-18
Maintaining Google Group
Reserve for addition or deletion, unattended processing

2016-07-25
Application for Team Password Use
Obtain a password of a router etc.

2016-07-04
Button for Automatic Password Generation
Generate initial password etc. using JavaScript random number

2014-08-04
ID Password Issuance
Request for issuance and deletion, response by administrator

2013-02-18
Registering BYOD Device
BYOD application, approval by administrator

2015-02-16
Anti-virus Measure Condition Confirmation
Report by all employees, check by administrator

2017-09-11
Collecting Improvement Idea
Opened Webform, IP Filtering

2016-07-11
Sharing of Bank Balance
Automatic addition to Sheets by importing activity log

2015-05-18
Audit Hearing
Register an internal investigation, Nominee reports construction progress

2015-06-01
Audit Hearing
Register an internal investigation, Nominee reports construction progress

2015-06-08
Audit Hearing
Register an internal investigation, Nominee reports construction progress

2016-11-07
Customer Master Appending
Refer to official trade name by using Web-API of corporate number

2016-10-24
Shared Folder with External Partners
Auto-upload an approved file

2016-07-19
Client Master Batch Synchronization
Auto-obtain master data on the Spreadsheet

2016-05-30
Customer Master Data Automatic Addition
Edit catalogue request form and add to master on kintone

2016-05-23
Customer Master Data Automatic Addition
Add API to master data on kintone

2016-05-16
Customer Master Data Batch Synchronization
Auto-obtain master data on kintone

2016-03-28
Company Regulations Dissemination
Register a new regulation, notify the target by email

2016-03-28
Company Regulations Creation
Registering a regulation draft, then officers note and approve it

2015-09-21
Customer Master Data Maintenance
Collective update of corporation list

2015-12-07
Customer Master Data Auto-maintenance
Periodic reference to Corporate Identification Number System Web-API

2015-12-14
Customer Master Data Auto-maintenance
Periodic reference to Corporate Identification Number System Web-API

2017-09-19
Responding to Published Vulnerabilities
Starts by emergency email, IT staff judges risks

P9. Resource management

(Decision making, Expense reimbursement request, Stock management, Asset management)

2016-09-20
Approval Request flow including Budget Management
Display the total amount of payment log

2016-03-14
Approval Request flow
Disable deputy-approval according to the amount

2016-02-22
Extension of Approval Request flow (Starter Template)
Employees submit a plan, their superiors approve it

2016-01-18
Travel Request flow
Employees submit a plan, their superiors approve it

2015-12-21
Planning-Approval flow (Basic business ack)
Employees submit a plan, their superiors approve it

2014-08-25
Decision-making
Automatic measurement of approval speed and its notification

2015-03-09
Decision-making
Om stagnation of more than 30 minutes, allow proxy decision

2014-11-25
Decision-making
Bulk import of past approval data

2017-11-20
Expense Report flow
Auto appending of approved Issue to Spreadsheet #2

2017-11-13
Expense Report flow
Auto appending of approved Issue to Spreadsheet

2017-11-06
Expense Report flow
Overwrite numeric status according to progress

2017-10-30
Expense Report flow
Skip if manager is absent, auto-start by Approval flow

2016-11-21
Expense Reimbursement Claim
A supervisor approves an application, accounting makes correction

2016-01-04
Out-of-pocket Expenses Claim flow (Basic business pack)
Apply by email, superiors approve it

2015-05-04
Expense Reimbursement Claim
Claim expense reimbursement, approval by supervisor and accounting

2015-05-11
Expense Reimbursement Claim
Claim expense reimbursement, accounting can make small adjustments

2015-02-02
Expense Reimbursement
Claim expense reimbursement, mutual check of receipt image

2017-02-13
Lending management of equipment
An employee applies for lending, and will be alerted in due month for return

2016-07-25
Application for Team Password Use
Obtain a password of a router etc.

2015-12-28
Procurement Request flow (Basic business pack)
Employees request, General affairs order

2013-12-09
Books Purchase Request
Register ISBN, approval by supervisor

2012-12-17
Articles Lending/Returning process
Return request based on State-Owned Articles Management Act

2016-09-12
Auto-generation of Transfer Slip
File generation and Sheets aggregation

2016-07-11
Sharing of Bank Balance
Automatically add activity log to Google Sheets

2016-06-20
Accounting Bookkeeping flow
Automatically add CSV data of slips to Google Sheets

2016-06-13
Accounting Bookkeeping flow
Generate files from CSV data of slips

2016-06-06
Accounting Bookkeeping flow
Auto-generate a slip of 12 month contract

Workflow for any business operation!
The question of “What is happening in other departments?” will become visible by putting many of the business into Workflow. For example, by searching for the customer’s company name, you will immediately understand “When was the catalog shipped?” even without asking the Marketing team, “What is the content of the submitted Quote?” even without asking the Sales team , and “Who issued the invoice?” even without asking the Accounting team. That is why, by all means, please recommend the “Cloud Business Process” to people in other departments!

process-templates

== Tips for Improvement ==

(Input error reduction, Data deficiencies reduction, KPI setting )

2017-05-29
Placing Send-back Counter
Recording number of laps and time loss

2017-05-22
Place a Send-back Counter
Retain the number of loops in the Reworking loop

2016-05-02
Place Easy Inputting Button
Sample of input Web form

2013-10-07
Careful Description at Input
Explanation of each data item

2013-09-30
Careful Description at Input
Paste Google Spreadsheet in iframe

2015-06-15
Regular Expression Check of Input Value
Confirm 12-digit number (individual number)

2015-09-14
Embed Supporting Script
JavaScript to refer to master

2015-10-05
Embed Supporting Script
JavaScript for inputting master information automatically

2014-08-11
Doubling Data Entry Steps
Operate same data entry steps in parallel simultaneously

2014-03-24
Set as Mandatory
Mandatory check of email address format

2014-02-24
Set Initial Value
Set automatically at Process start

2015-10-19
Automatic Set in Midstream
Overwrite issue name automatically after processing the 1st step

(Step processing cost, Whole process cost, Utilization rate)
* Such as goods price in procurement, etc. are Output quality

2015-10-13
Quit Phone Reception, Limit to Web Form
Set an open web form and email as triggers

2014-03-17
Create a Step of Mechanical Pre-processing
Complete auto-response to standard applications

2016-08-15
Replace with Automated Step
Count the number of inputted string characters (Part 3)

2016-08-08
Replace with Automated Step
Count the number of inputted string characters (Part 2)

2016-08-01
Replace with Automated Step
Count the number of inputted string characters

2016-06-27
Implement Stopwatch
Place Start/Stop button on the input form

2015-11-16
Measure Internal Work Cost
Requestee inputs actual work time

2015-04-20
Replace with Automated Steps
PDF auto-generation from approved estimate

2015-09-28
Replace with Automated Steps
PDF auto-generation according to the stage of negotiation

2015-04-13
Service Integration with Translation Tasks
Translation flow called from other processes

2014-12-15
Service Integration with Document Shipment
Shipment flow called from other processes

(Reworking, Entire Process time, Process connection time)

2017-05-29
Placing Send-back Counter
Recording number of laps and time loss

2017-05-22
Place a Send-back Counter
Retain the number of loops in the Reworking loop

2015-06-22
Create Steps for Rework
Step for re-application

2015-09-14
Create Steps for Rework
Step for re-application

2016-02-01
Recording Work Time Automatically
Time of acceptance, time of first-answer, time of final-answer

2015-06-01
Proceed to the Next Step upon Deadline
Commenting by reply-deadline

2015-10-05
Terminate All Steps upon Deadline
Finish automatically if there are no comments for more than 24 hours

2015-08-24
Terminate All Steps upon Deadline
Final decision after two weeks of final appeal limit

2015-10-13
Participation of a Member of Another Department
A member of the Sales Dept. Joins the inquiry response flow

2015-04-27
Collaboration with Other Department's Processes
Auto-Start billing flow upon end of the delivery flow

Patterns of Business process improvement!
Even if we can say “improve” the daily-workflow with one word, the methods are as many as the number of companies. It may be different depending on the scale of its human resources, their objectives, and the skills and characteristics of its members. That is, the improvement illustrations here are merely examples. Please consider the improvement plan that suits your company’s current needs when referencing the Pattern classification.

In addition, to improve the “output” in general, both, “Process” and “Input”, need to be improved. Therefore, the output will not become better by the Business Process improvement alone. The knack of Process improvement comes with the “diligent” repetition of trial and error without focusing on small matters.

(Spam inquiry, External trigger Start, Timer Start)

2014-11-04
Make a Split to End an Issue in Midstream
End Event to disrupt a sequential processing

2015-10-19
Make a Split to End an Issue in Midstream
End Event to disrupt a sequential processing

2015-10-13
Arrange Free Items of Multiple Strings or Files
Receiving inquiry, discussing it through internal communication

(Information leakage, Too many absentees, Skills variation)

2015-07-13
Split Data Items and Store Confidential Information
Dividing into two Data items

2013-06-17
Change Man-powered Process into Automated Process
Auto-save to Google Drive

2016-12-12
Prepare a Step for Checking by Experts
Theme setting, article writing, Posting judgment

2014-11-10
Arrange Escalation Route
Escalation of Issues according to the degree of difficulty

(Timeout, API error, Unexpected data)

2016-04-25
Place 10-minutes Pause Step after Automatic Step
Step for sampling check

2015-07-06
Arrange a Split Route upon Error Occurrence
Split upon file deletion error

(Exceptional flow, difficulty in standardization, Expert’s challenge)

2016-02-22
Extension of Approval Request flow (Starter Template)
Submission by department manager without passing through approval step

2015-11-16
Capture by General Purpose Request
General work request flow (Measuring cost)

2014-01-06
Capture by General Purpose Request
General work request flow

(Opinions in the field , Continuous improvement, Maturity of organizational process)

2014-10-14
Operate an Improvement Idea Collection process
Registering the idea, response by Manager

2014-10-20
Mandate Improvement Proposals
Registering the idea, response by Manager

workflow-with-man-machine-material

Performance of Business Processes? For example, when considering the QCD of a “Belt conveyor”, we need to consider elements such as: (Q) all of the luggage is transported properly, (C) work is handled with less man power, (D) work can be processed at a higher speed. Likewise, when the process owners think about a “Business Process Definition”, improvement of the “basic specs” should be considered first. Such as, (Q) many of the projects can be uniformly processed, (C) can be processed by a smaller number of people, (D) can be completed in a shorter time. However, sometimes, there are also cases that must consider “other elements”. Specially, “assumption of risk” would complicate it. In some cases, you might need to take measures that would hinder performance. Be diligent in day-to-day improvement, keeping an eye on the day when you can control the entire business through the control of Business Processes.