M229 AUTOMATED STEP
Last updated Dec 07, 2017

Auto Backup to Google Drive

By placing "Service Task (Google Drive)", Auto-backup to Google Drive, in the middle of a flow,File type data is automatically backed up to the Google Drive at the moment the issue arriving to it. For example, you can transfer 'Invoice PDF which has been approved by the supervisor' to Google Drive automatically.

M229-1


a. Internal Record
Backing up the PDF that is generated at upstream (E.g.:’Detailed Statement of Expense Paid on Behalf’, ‘Invoice’)
b. Uniform Management
Emailing the file on Drive directly without storing it in local (E.g.:’Proposal’)
c. Data Selection
Storing only images that have been selected at the upstream step into the Drive (E.g.:’Image materials for Website’)

1. Setting the Destination Folder
Set up in Folder ID method or in Folder path method
(E.g.:’Good Proposals’, ‘Invoice-#{data[’10’]}’)
2. Setting the File Ownership
Specify Ownership (G Suite user) of the file to be stored
3. Setting storage for the file information

Specify the destination storage data item for the file ID / display URL / download URL (optional)

4. Setting Storage for Error Logs
Specify data items of communication error log to be stored (optional)
  • Destination folder must be created newly by the request from Questetra (in case of Path method)
  • In Folder path method, it is also possible to set up by Expression Language (R2290)
  • Use a “/” (slash) when you want to specify a subfolder
  • If the name of the destination folder is blank, the file will be stored directly under the “My Drive”
  • A folder created by another method cannot be specified with its path (in the case of a name conflict, another folder of the same name will be generated)
  • Specify with the folder ID for the folder created by another method
    ( https://drive.google.com/drive/folders/1B2P-A5cQe_0gaDQ1UXpaajdXbjQ )
  • It is possible to change its sharing settings after the destination folder was generated by Questetra
  • Owner must have permitted ‘OAuth Export to G Suite’
  • When an error occurs, error details will be reported to the Users who are with
    [Administrator authorization]

R2290 Insertion of dynamic value by Expression Language

M229-2-en